How to Track Truck Hire, Advance and Commission the Right Way
Most transporters regularly load goods on market vehicles — trucks they hire rather than own. Each trip creates three money movements that must be recorded correctly, or settlements turn into arguments.
The three amounts on every hired trip
- Hiring charge — what you agreed to pay the truck owner for the trip. You owe this to them.
- Advance — the part you pay upfront, often in cash or by bank transfer, for diesel and expenses.
- Commission — your deduction from the truck owner's side, if any.
How it should look in the truck owner's ledger
The hiring charge is a credit (you owe it). The advance and commission are debits (paid or deducted). What remains is the balance payable after delivery — usually paid once the POD comes back.
Recording it in LReasy
When you create a bilty for a hired vehicle, enter the hiring charge, commission and advance in the vehicle hire section, along with how the advance was paid. LReasy posts all three to the truck's ledger and puts the advance in your cash or bank passbook. You can also issue a Truck Hiring Note to the owner as a PDF.
Settle balances cleanly
At settlement time, open the truck ledger to see every trip, advance and deduction, and record the final payment. Both sides see the same numbers — which is the easiest way to keep good truck owners working with you.
Open LReasy to manage hired vehicles the easy way.